Description

This three-page Document Retention Policy for Nonprofits and Private Foundations includes guidelines for both physical and digital documents. The Policy recommends minimum retention periods for the following documents:

1. Articles of Incorporation
2. Bylaws
3. IRS Determination Letter
4. Board Minutes
5. Written Consents
6. Resolutions
7. Financial Statements
8. Financial Audits
9. Tax Returns

Additionally, the Policy also includes minimum retention periods for the following documents:

1. Bank Statements
2. Grant files (applications, reports, correspondence)
3. Payroll and Employee Records
4. Contracts and Leases
5. Insurance Policies
6. Electronic correspondence relevant to operations
7. Routine emails

Lastly, the Policy provides instruction on how to handle document retention during any litigation or investigations.